KEY PURPOSE OF THE ROLE

 

•    Responsible for processing all accounts payable and ensuring accurate, efficient, and timely payments to creditors. Manages all local staff travel and subsistence advances and oversees balance confirmations and reconciliations for intercompany accounts payable transactions.

 

MAIN RESPONSIBILITIES

 

•    Invoice Management: Monitor designated communication channels to identify, retrieve, and log all incoming invoices and statements from suppliers.
•    Data Capturing: Process and capture all approved invoices against Goods Received Vouchers (GRVs) into the financial accounting system timeously, accurately, and to the correct General Ledger distribution.
•    Reconciliations: Prepare comprehensive creditor reconciliations and proactively follow up on any unreconciled differences.
•    Payment Execution: Ensure all creditors are paid strictly according to agreed payment terms, unless prior approval for deviation is obtained.
•    Vendor Onboarding: Manage the administration, verification, and setup of new vendors on the system.
•    Financial Forecasting & Accruals: Assist with the preparation of the Creditors Cash Flow Forecast and compile creditors' accruals for mid-year and financial year-end closures.
•    Account Maintenance: Clear outstanding Goods Received Notes (GRNs) on the GRN suspense account and handle EFT/COD payments.
•    Intercompany Transactions: List, track, and reconcile intercompany transactions and balances.
•    Advance Management: Perform monthly reconciliations of the Local Advance General Ledger account.

 

MINIMUM REQUIREMENTS

 

•    Grade 12 (National Senior Certificate).
•    Minimum of 3 years' accounts payable/creditors experience within a manufacturing or engineering environment.

 

KEY COMPETENCIES

 

Knowledge

•    Proficiency in MS Office (Excel, Word, Outlook).
•    Syspro (or similar ERP system experience).
•    Solid understanding of bookkeeping up to trial balance.
•    Sound knowledge of VAT regulations and compliance.
•    Extensive experience in complex financial reconciliations. Reconciliation experience.

 

Skills and Abilities

 

•    High level of accountability and absolute accuracy in data capturing.
•    Strong communication and interpersonal skills for supplier relationship management.
•    Excellent problem-solving abilities with strong attention to detail.
•    Ability to multi-task, prioritize under pressure, and demonstrate emotional resilience when managing urgent vendor queries.